Southern Multistate Project Handbook

Southern Multistate Project Handbook

• • National Information Management and Support System (NIMSS) our multistate project database login and NIMSS User Guide
  • Considering starting a new project and have no idea where to begin?
    • Start here to review your options and learn more about multistate projects.
  • Need to renew an existing multistate project or start a new one and know what you are doing? Here are the guidelines.

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October 4, 2022 Question and Answer Session regarding new proposal initiation.
Project Life Cycle PDF,  Project Initiation Timeline PDF

Optimal Timeline for New and Renewed Multistate Project Proposals
(All projects initiate on October 1 and terminate on September 30)Calendar year prior to project initiation

• September 30: Writing Committee submits a “request to write a proposal” in NIMSS by uploading the Issues and Justifications section. An Administrative Advisor (AA) will be assigned after submitting a proposal request. Effective 2021, all S-projects will retain the same number designation upon renewal, unless otherwise requested.
• October: MRC meets to review “Request to Write.”
• October 30: Begin to upload the remaining proposal sections in NIMSS.

Calendar Year of project initiation

• March 15: Final Project Proposal due in NIMSS along with a list of five suggested peer reviewers. SAAESD invites participants to the project via NIMSS.
• March 30: SAAESD office sends the proposal for peer review.
• May 15: Proposals are back from peer review. The SAAESD office sends the peer reviews to the AA to be relayed to the writing committee.
• June 15: Writing committee responds to the peer review and edits the proposal as appropriate.  A document is e-mailed to the SAAESD office that gives a point-by-point response to each of the comments made by the peer reviewers and the changes made to the project in response to these comments. This document will be shared with the MRC to aid in the review process. The revised proposal is uploaded into NIMSS.
• July: MRC meets to review projects up for review.  Projects that are unable to be reviewed by the MRC at this meeting may not be able to be renewed for the October 1 start date.
• August: The Writing Committee responds to MRC review and edits the proposal as appropriate
• September: SAAESD reviews all revisions and makes any remaining project decisions
• September 30: Old projects expire.
• October 1: New projects begin.

Are you a new Administrative Advisor? Look at our Resources tab for resources for our AAs

• • Administrative Advisors Procedures

NIMSS Forms:

• • Appendix A: Format for Multistate Research Project Proposals
  • Appendix B: Format for Coordinating Committees and Education/Extension and Research Activity Proposals
  • Appendix C: Peer Review Guidelines – Performance Standards and Operational Guidelines for State Agricultural Experiment Stations
  • Appendix D: SAES-422 Format for Multistate Research Activity Accomplishments Report
  • Appendix D-1: Description of SAES-422 Termination Report
  • Appendix E: Format for Reporting Projected Participation
  • Appendix F: Format for A Rapid Response Research Activity
  • Appendix F: NRSP Budget Requests Summary
  • Appendix G: Peer Reviews by Scientists of Proposed Multistate Research Activities
  • Appendix H: Evaluation Form for Multistate Research Projects
  • Appendix I: Committee or Administrative Advisor (AA) Midterm Review
  • Appendix J: Evaluation Form for New Coordinating Committees
  • Appendix J1: Evaluation Form for Coordinating Committees
  • Appendix J2: Evaluation Form for Education, Extension and Research Activity Proposals
  • Appendix K: AA Critical Midterm Review of ERA/CC Projects
  • NRSP Mid Term Review
  • NRSP Peer / Proposals Review Form