CHECKLIST FOR ADMINISTRATIVE ADVISORS OF DEVELOPMENT COMMITTEES
(Updated 5/6/21)
Download PDF

 

General Management:

_____Understand intent of proposed project
_____Assist in identifying a writing committee and a chair or overall project editor.
_____Invite all Southern Directors, 1890 Research Directors, USDA-ARS leaders, the AES directors outside the region having potential interest, and industry and other representatives as appropriate to participate in the project (via NIMSS)
_____Authorize meeting in NIMSS [2-4 months ahead of date]
_____Discuss the proposed project with NIFA Representative

Action at the first meeting:

_____Determine location and arrange for accommodations
_____Prepare agenda for meeting
_____Review purpose of meeting
_____Explain philosophy of Multistate Research
_____Explain intent of Directors for proposed project
_____Distribute copies of format for Multistate Research Projects (Appendix A)
_____Discuss existing Multistate Project(s) with similar objectives
_____Explain the project review process and distribute copies of the MRC Evaluation Form (Appendix H)
_____Make available to the writing committee up-to-date materials addressing research priorities as developed by the agInnovation South
_____Advise the DC that peer reviews are required and solicit the names of suggested reviewers who will not be participating in the project
_____Develop draft objectives and procedures
_____Communicate how the process will proceed and assign additional writing responsibilities
_____Establish dates for project proposal completion
_____Determine if added scientific expertise is needed
_____Identify possible other participants [SAES, ARS, and other cooperators]
_____Establish dates and location of future meetings

After First Meeting:       

_____Monitor the progress of the writing committee
_____Review project proposal and transmit comments to committee
_____Determine if additional meeting of the committee is needed to finalize the project proposal
_____Transmit proposal to external reviewers (Appendix G)
_____Respond to recommendations of external reviewers
_____Submit final proposal to entire DC and Multistate Research Committee
_____Monitor progress of proposal during review and evaluation
_____Respond to recommendations of MRC
_____Submit copies of finalized proposal to Chair of MRC
_____Respond to any NIFA inquiries
_____Notify DC of the disposition of the proposal
_____If continuing as the Administrative Advisor of approved activity, establish dates and location for first meeting of Technical Committee