CHECKLIST FOR ADMINISTRATIVE ADVISORS OF DEVELOPMENT COMMITTEES
| Action Required | Date Completed |
|---|---|
| Understand intent of proposed project | |
| Assist in identifying a writing committee and a chair or overall project editor. | |
| Invite all Southern Directors, 1890 Research Directors, USDA-ARS leaders, the AES directors outside the region having potential interest, and industry and other representatives as appropriate to participate in the project | |
| Determine location and arrange for accommodations | |
| Authorize meeting [2-4 months ahead of date] | |
| Inform CSREES and request representative | |
| Discuss the proposed project with CSREES Representative | |
| Prepare agenda for meeting | |
| Action at the first meeting: | |
| Review purpose of meeting | |
| Explain philosophy of Multistate Research | |
| Explain intent of Directors for proposed project | |
| Distribute copies of format for Multistate Research Projects (Appendix A) | |
| Discuss existing Multistate Project(s) with similar objectives | |
| Explain the project review process and distribute copies of the MRC Evaluation Form (Appendix H) |
|
| Explain that a CRIS search is required | |
| Make available to the writing committee up-to-date materials addressing research priorities as developed by the agInnovation South |
|
| Advise the DC that peer reviews are required and solicit the names of suggested reviewers who will not be participating in the project |
|
| Develop draft objectives and procedures | |
| Communicate how the process will proceed and assign additional writing responsibilities |
|
| Establish dates for project proposal completion | |
| Determine if added scientific expertise is needed | |
| Identify possible other participants [SAES, ARS, and other cooperators] | |
| Establish dates and location of future meetings | |
| Monitor the progress of the writing committee | |
| Review project proposal and transmit comments to committee | |
| Send draft to Directors, Administrators, and other cooperators to obtain SY, PY, & TY commitment (Appendix E) | |
| Determine if additional meeting of the committee is needed to finalize the project proposal | |
| Transmit proposal to external reviewers (Appendix G) | |
| Respond to recommendations of external reviewers | |
| Submit final proposal to entire DC and Multistate Research Committee | |
| Monitor progress of proposal during review and evaluation | |
| Respond to recommendations of MRC | |
| Submit copies of finalized proposal to Chair of MRC | |
| Respond to any CSREES inquiries | |
| Notify DC of the disposition of the proposal | |
| If continuing as the Administrative Advisor of approved activity, establish dates and location for first meeting of Technical Committee | |