September 26, 2011 Meeting Minutes

SAAESD Fall Meeting

September 26, 2011

Estes Park, CO

Participants

George Askew, SC
Bill Brown, TN
John Hayes, FL
Maru Duryea, FL
Jonathan Edelson, OK
Bob Godfrey, VI
George Hopper, MS
Jody Jellison, VA
John Liu, AL
Nathan McKinney, AR
David Monks, NC
Reuben Moore, MS
Elvin Roman-Paoli, PR
Saied Mostaghimi, VA
Craig Nessler, TX

Steve Oliver, KY
John Russin, LA
Bob Shulstad, GA
Clarence Watson, OK

Executive Director’s Office:
Eric Young, SAAESD
Donna Pearce, SAAESD

Other guests:
Don Jones, Cotton Inc.
Ian Maw, APLU
Ed Smith, TX

 

Action Items:

 Agenda #  Actions Taken
Agenda – Approved (Watson/Askew)

Spring Meeting Minutes – Approved (Brown/Mostaghimi)

Interim Actions – Approved (Monks/Brown)

S1 SERA Renewal Requests

  • All recommendations from the SERA Review Committee were approved
S4  Service Level Agreement with Texas AgriLife IT for Regional Database

  • Approved by acclamation
S11 Nominating Committee Report

·         The nomination was accepted for Saied Mostaghimi, VA was elected as chair-elect for 2011/12 and chair in 2012/13.  Approved by acclamation

S12 Resolutions Committee Report

  • A resolution of appreciation was read for Dr. Bob Shulstad for his role as SAAESD Chair.  Resolutions of appreciation were read for Dr.’s Jim Rakocy (VI), Mark McLellan (FL), and Mark Cochran (AR) who have left the association.  Resolutions were approved by acclamation.

 Agenda

Time Agenda # Agenda Item – Presenter
3:00 Welcome and Introductions –  Bob Shulstad

  • Approval of Agenda
  • Minutes
  • Interim Actions
    • Appointed Mary Duryea (FL) to serve on the LEAD 21 Board representing ESCOP
    • Appointed Saied Mostaghimi (VA) as the Southern Region Representative on the SARE Administrative Council
    • Appointed Harold Scherm (GA) as Administrative Advisor for S-1028 ” Ecological and gentic diversityof soilborne pathogens and indigenous microflora”
    • Appointed Lesley Oliver (KY) as Administrative Advisor for SDC343 “A model for secondary schools agriscience education programs that emphasizes the STEM content in agriculture”
    • Appointed Jody Jellison (VA) as the Southern Region Representative on the US Wheat & Barley Scab Initiative Steering Committee

Agenda – Approved (Watson/Askew)

Spring Meeting Minutes – Approved (Brown/Mostaghimi)

Interim Actions – Approved (Monks/Brown)

3:05 1 SERA Review Committee Report, Recommendations, and Approval – Reuben Moore

Action taken: All recommendations from the SERA Review Committee were approved

3:10 2 NRSP Review Committee Recommendations and Ballot Preview – Clarence Watson

3:20 3 Cotton Database Funding Request and Cotton Inc Update – Don Jones

Don Jones, Director of Agricultural and Environmental Research for Cotton Inc., will discuss a funding request to support the new genomics, genetics, and breeding database currently being developed for the cotton community at Washington State University. This comprehensive database will benefit all cotton researchers and growers and is being funded jointly by USDA-ARS and Cotton, Inc. Details of the new Cotton Database and Funding Request can be seen in the attached PDF.

Don will also give an update on Cotton, Inc’s research programs and priorities.

SAAESD Estes Park

In meeting discussion:

  • Eric will send out an email vote to all directors for funding Cotton request.
  • Go with majority vote

 

3:50 4 Service Level Agreement with Texas AgriLife IT for Regional Database – Eric Young

Background: A few years ago a financial and personnel database was established by SAAESD at TAMU to facilitate sharing of data between southern AES’s. However, very little data was actually entered and it was abandoned due to lack of use. At the SAAESD spring meeting in Greenville, SC, it was decided that the database would be reinitiated with a reduced number of high priority parameters and hopefully a simpler user interface. The attached spreadsheet of Database Parameters shows a list of the new parameters to be entered annually by each station.

 

Texas AgriLife IT has developed the new database and has it almost ready for our use, however due to some revised operating procedures within their department, they are now requesting that we sign a Service Level Agreement (SLA) and pay for development and maintenance of the database on a cost recovery basis. Additional information and the SLA are attached. The cost to SAAESD will be $4,500 per year for the first two years to cover development and initial startup, and $1,000 per year after that for routine maintenance.

 

Some Representative Screen Shots from the database using dummy data are shown in the attached PDF.

The directors need to decide on approval of an additional assessment for the cost of this database and how that assessment will be divided among the AES’s (prorated or evenly distributed). Also, in order to prompt data entry each year and for communication relative to database details or technical aspects, it would be helpful to have the name and email of the person primarily responsible for entering this data as a contact for the SAAESD office.

Action taken: Approved

 4:00  5 One-line Budget Proposal – All

4:30 6 Shared Resources Discussion – All

At our Spring meeting in Greenville the directors decided to gather information from each AES on their most pressing research expertise and major facility needs to facilitate a more in-depth discussion on inter-institutional collaboration and sharing resources across state lines. The attached Expertise and Facilty Needs Combined spreadsheet is a compilation of the information submitted in the following three areas:

 

Expertise Needs – discipline, specialty area, and commodity focus or research subject (Ex. plant pathology; bacterial diseases & host/pathogen interaction; vegetable crops)

 

Major Facility Needs – type, brief description of use, and time frame (Ex. fungal pathogen containment greenhouse; USDA-APHIS-PPQ certified with supplemental

lighting for germplasm disease screening; continuous access May thru September)

 

Major Facilities Available – type, brief description, and time frame (Ex. feed mill; equipment includes: hammer, roller, & pellet mills, counter flow cooler, pellet screener, bagger, etc; use scheduled quarterly)

 

Also of potential use in this discussion is the updated Expertise Spreadsheet that is available on the SAAESD web site at  This spreadsheet is based on CRIS data for individual faculty’s Field of Science and Subject of Investigation listed for SAAESD institutions’ Hatch/state projects. This provides an idea of what expertise/discipline/research focus is currently available at each AES and the faculty’s name working in that area.

 

Our discussion will focus on how to best facilitate initiating discussions among AES’s on specific collaborations that involved shared faculty and/or facilities.

5:00 7 2011 Fall MRC ReportDavid Morrison
5:05 8 Integrated Grant Teams Status – Eric Young
5:10 9 Possible Southern Region Impact Study – Eric Young

A study of agricultural research’s and extension’s impact was recently completed by Battelle on behalf of the land-grant universities in the North Central Region entitled “Power and Promise: Agbioscience in the North Central United States.” A Summary and News Release of that study is attached and the full report (and related materials) can be seen at http://nccea.org/documents/powerandpromiseweb.pdf

 

A few southern directors suggested to Ron Brown and I that our region consider doing a similar study. The extension directors discussed this at the meeting in August and would like to explore this possibility if the AES directors agreed. If it’s decided to move forward, a conference call will be set up with the North Central ED’s and a few of their directors who were involved with leading the study to learn more about their process.

In meeting discussion:

  • Set-up conference call in near future for research/extension directors
  • Set-up core committee of research/extension directors
5:15 10 Spring 2012 SAAESD Meeting – David Monks

In meeting discussion:

  • Meeting will take place at the Sheraton Downtown Raleigh Hotel
  • March 26-29, 2012
  • Monday through Thursday
    • Open with Monday night reception
5:20 11 Nominating Committee Report – Craig Nessler

Action taken: The nomination was accepted for Saied Mostaghimi, VA was elected as chair-elect for 2011/12 and chair in 2012/13.  Approved by acclamation

 

5:22 12 Resolutions Committee Report – Rick Roeder

Action Taken: A resolution of appreciation was read for Dr. Bob Shulstad for his role as SAAESD Chair.  Resolutions of appreciation were read for Dr.’s Jim Rackocy (VI), Mark McLellan (FL), and Mark Cochran (AR) who have left the association.  Resolutions were approved by acclamation.

5:25 13 Presentation of SAAESD “Gavel” to incoming Chair – Bob Shulstad

  • Outgoing chair, Bob Shulstad, presented the Association’s official gavel, a pocketknife, to incoming chair, Craig Nessler
5:30 Closing Remarks and Announcements – Craig Nessler
5:30 Adjourn at 5:30 P.M.